Floor plans and table QR codes

A floor plan is a visual map of your venue (bar, seating zones, patio) with tables placed on it. Each table gets a permanent QR code customers can scan to view the menu and order from their seat. Floor plans are a Pro feature and require Stripe onboarding to be complete.

In the vendor portal sidebar this lives under Tables.

Create a floor plan

1. Vendor portal sidebar → Tables.
2. Top right → + Create Floor Plan.
3. The create modal asks for:
   • Floor Plan Name. Placeholder e.g., Main Floor, Patio, Bar Area.
   • QR Order Payment. Dropdown that controls how customers pay when they scan a table QR. Options:
     • Pay online (before order). Card charged before the kitchen sees it.
     • Pay at table (server collects). Order goes through, customer pays at the end of the meal.
     • Customer chooses (default). Customer picks at checkout.
   • Estimated Prep Time. Minutes (default 10).
   • Ordering Instructions. Optional, placeholder e.g., Your server will bring your order.
4. Click Create.

The floor plan is automatically pinned to your currently-selected location. There's no location picker in the create modal. Multi-location owners switch which location they're working in via the location switcher on the floor-plan tab strip or top bar.

Add and arrange tables

1. Open the floor plan from the floor-plan tab strip at the top of the Tables page.
2. Click Edit (top right, pencil icon) to enter editor mode. The page becomes a full-screen editor titled with the floor plan name, plus Delete, + Add Table, and Save Changes buttons in the top right.
3. Click + Add Table to drop a new circle table onto the canvas. It opens with a selected-table panel on the right side, where you can set:
   • Label. For example, "T1", "Patio 3".
   • QR Code. 8-char alphanumeric, auto-generated. Editable if you want a memorable code.
   • Shape. Circle, square, or rectangle (three icon buttons).
   • Capacity. Seating capacity (default 4).
   • W / H. Width and height in pixels on the canvas (default 80).
4. Drag tables around the canvas to lay them out. Use the trash icon in the right panel to remove the selected table.
5. The Floor Plan Settings strip at the top of the editor also exposes the floor-plan-level fields (Floor Plan Name, Location read-only, QR Order Payment, Estimated Prep Time, Ordering Instructions). Handy if you need to tweak them without leaving the editor.
6. Click Save Changes when you're done.

The table's QR code resolves to rowie.io/table/{code}.

Live service view

When you're not in Edit mode, the Tables page shows the live service view. Each table is rendered at its canvas position with a status pill, and the right-side panel lists what's happening on the floor. Status pills include:

• Available. Empty.
• Seated. Open session.
• Aging. Session has been open a while.
• Urgent. Flagged for attention.
• Check-requested. Customer asked for the bill.
• Merged. Currently merged into another table.
• Unavailable. Out of service.

The right panel has three tabs:

• Active. Open sessions on the selected floor plan, with source label (POS Order, QR Order, Hold, Tab), item count, elapsed time, and running total.
• Tabs. Open bar tabs (sessions with a saved card on file). Use Close Tab to settle, picking a tip first.
• QR Codes. The per-table QR list for the selected floor plan. Each row shows a thumbnail of the QR, the table label, the table code, and two icon buttons: Download PNG (download icon) and Copy Link (copy icon).

Generate and print QR codes

Open the QR Codes tab in the Tables right-side panel. For each table you'll see:

1. A live QR preview.
2. Download PNG icon button. Saves a high-res PNG you can print at any size.
3. Copy Link icon button. Copies the public URL (rowie.io/table/[code]).

Stick the printed code on the table (coaster, table tent, menu holder). Customers scan, land on a public page that shows the active menu for that floor plan, and start ordering. The first order opens a session on that table. Later orders append rounds.

Merging tables

Pushed two tables together for a big party?

Vendor portal

1. Click an active session in the live view to open the session drawer.
2. At the bottom of the drawer, click Merge table (alongside Add Items, Settle, Cancel Session).
3. A purple banner appears across the canvas: "Tap an available table to merge it into this session" with a Cancel link.
4. Tap any Available table to fold it into the session. The merged table renders linked to the source with a dashed line and gets the Merged pill.

Mobile app

1. On the floor plan, long-press a table that has an active session.
2. Pick Merge with another table from the action sheet.
3. Tap any available table to fold it into the session.

To unmerge, open the session drawer (portal) or long-press the primary table (mobile) and pick Unmerge. You'll be asked which merged table to split off.

Deleting a floor plan or table

• Deleting a floor plan is blocked if there are any open sessions on its tables. Settle or cancel them first.
• Deleting a table is blocked if it has an open session. Merge the session into another table or settle it first.
• Delete is reachable from the editor's top-right Delete button (for the floor plan) or the trash icon on the selected-table panel (for an individual table).